Step-by-step guide “Conducting an intermediate acceptance inspection”
Welcome. This guide will help you competently and efficiently conduct an intermediate acceptance inspection of completed construction works, minimizing risks and ensuring a high quality of project execution.
Preparation for acceptance
Inspection of completed works. Before acceptance, it is necessary to carry out a thorough inspection of each completed stage of work. This includes checking all construction and finishing works performed, as well as verifying compliance with the project documentation.
It is important that technical supervision (a specialist responsible for compliance with all regulations and standards) participates in the inspection. They can identify deviations from the project or building regulations, such as material non-compliance or violations of construction technologies.
The inspection should also include verification of all critical aspects, such as:
- Quality of materials: Check that the materials used match the declared specifications and comply with quality standards.
- Compliance with design solutions: Compare the completed works with design drawings to ensure correct execution of all stages.
- Compliance with building codes and standards: In Italy, as in other European countries, construction works must comply with national regulations (for example, the “Codice Civile” and “Norme Tecniche” — Italian construction standards and codes). This ensures the safety and durability of construction projects.
Identification of defects
Assessment of work quality. At this stage, it is important to conduct a detailed evaluation of the quality of the completed works. Compare every detail with the project documentation and construction standards.
Check whether the work results meet the declared characteristics and requirements. It is important to assess the works both visually and functionally. This helps identify:
- Deviations from design solutions: If something does not comply with the plan, it must be documented. For example, incorrect placement of windows or doors, or dimensional inconsistencies.
- Uneven finishes: Pay attention to stains, contamination, or other visual defects.
- Technical non-compliances: Assess the quality of engineering systems such as electrical, water supply, or heating systems.
Recording defects. After all defects have been identified, they must be recorded in the acceptance log. Write down all deficiencies, specify their location and details so that the contractor or workers can easily eliminate them.
Recording defects should include:
- Description of the defect: Clearly explain what is wrong with the completed work.
- Responsible parties: Indicate who is responsible for eliminating the defect.
- Correction deadlines: Set deadlines by which the defects must be corrected.
Recording defects not only helps contractors respond quickly to issues, but also serves as an official document for further inspections.
Elimination of defects
Preparation of a work plan. After identifying and recording defects, the next step is to prepare a detailed action plan to correct them.
The plan should include the following elements:
- Definition of required actions: Describe what actions are needed to eliminate each defect. For example, if cracks in walls are found, filling and sanding will be required.
- Resources and materials: Ensure that the necessary materials and tools are available, such as plaster, paint, or electrical wiring.
- Responsible specialists: Assign specialists who will be responsible for correcting the defects. This may be a separate team of workers, such as plasterers or electricians.
- Work deadlines: Set clear deadlines for defect correction to keep the construction schedule on track and avoid delays.
Control of defect elimination. Once the corrective action plan is prepared, it is necessary to monitor the defect correction process:
- Monitoring work execution: Regularly check how contractors and specialists perform corrective works. Make sure corrections are carried out properly and on time.
- Acceptance of corrected works: After corrections are completed, conduct a final inspection and make sure all defects have been eliminated. Prepare an acceptance certificate for corrected works and sign it together with responsible persons.
- Quality assessment of corrections: Verify that corrected areas now comply with standards and project requirements. If there are additional comments, be sure to record them for further correction.
Elimination of defects is a key stage that helps avoid future problems throughout the construction process and ensures the quality and durability of the works.
Instructions for using the checklist “Conducting an intermediate acceptance inspection”
- Preparation: Before acceptance, inspect the completed works and make sure they comply with the project.
- Completing the checklist: Go through each stage, marking whether the works meet the requirements. Record details of identified defects.
- Recording defects: If defects are found, document them and prepare a correction plan.
- Monitoring corrections: Monitor defect elimination and ensure corrections are completed before closing the stage.
- Signature: After defects are eliminated, sign the acceptance certificate.
This checklist helps systematize the acceptance process and guarantees the quality of completed works.
